3 months before the science caf茅
- Appoint coordinators for science caf茅.
- Develop an operational plan.
- Select and reserve site鈥攃offee shop, caf茅, bar, science museum, other venue鈥攆or a one time event, or ongoing science caf茅.
- Contact partner organizations to explore collaboration opportunities.
- Conduct the proper measures to make sure that liability insurance is available for the venue.
- Set up a communications system that all committee members can access.
- Select a topic for your science caf茅.
2 months before the science caf茅
- Create a budget for the science caf茅.
- Solicit contributions, both financial and in-kind support, from companies, foundations, and other local organizations.
- Involve your Public Relations Coordinator to establish contacts with local media
- Select and invite speakers for Science Caf茅.
- Contact local radio stations and determine their interest in science聽caf茅 promos.
- Create promotional materials for the event (flyers, emails, postings, etc)
- Mail a news release to your media contacts.
1 month before the science caf茅
- Contact participants to confirm dates, times, and duties.
- Visit site of science caf茅.
- Mail additional news releases and call TV, radio, and newspaper contacts.
- Finalize details for science caf茅.
- Post science caf茅 in calendar listings.
The month of the science caf茅
- Send emails announcing the science caf茅.
- Post flyers promoting the science caf茅.
- Conduct science caf茅.
- Send thank-you notes and letters of recognition.
- Document science caf茅s and report back to lsac@acs.org
The month after the science caf茅
- Nominate your science caf茅 for a ChemLuminary Award in 聽as part of your annual report.
- Post lessons learned on the ACS Network for other coordinators to use in their planning.
